Privacy Policy

1. Introduction

This privacy policy describes how CoLearnis S.A. (hereinafter “we”, “our”, “CoLearnis”), a solution developed and hosted in Switzerland, collects, uses, protects, and shares the personal data of users of our website www.colearnis.com and our professional platform.

We are committed to processing your data in a transparent, secure manner and in compliance with applicable laws, including the Swiss Federal Data Protection Act (FADP) and, where applicable, the General Data Protection Regulation (GDPR).

2. Data Controller

The data controller is:

3. Data We Collect

We collect different types of data in the following contexts:

a. Browsing our website

• IP address (anonymized where possible)
• Approximate geolocation data
• Pages visited, time spent, clicks, referral sources
• UTM parameters used to analyze our ad campaigns

b. Contact forms or demo requests

• First and last name
• Email address
• Company
• Phone number
• Number of employees
• Message content

4. Purposes of Processing

The data collected through our website is used solely for the following purposes:

• Responding to your contact or demo requests
• Monitoring and improving the quality of our website
• Analyzing the performance of our marketing campaigns (Google Ads, LinkedIn Ads)
• Ensuring the security and traceability of access

5. Legal Basis for Processing

Depending on the context, the processing of your data is based on:

• Your explicit consent (e.g., contact form)
• The performance of a contract (e.g., access to the SaaS platform)
• Our legitimate interest in securing and improving our services
• Compliance with a legal or regulatory obligation

6. Use of Analytics and Advertising Tools

a. Microsoft Clarity

We use Microsoft Clarity to better understand the user experience on our website (browsing behavior, clicks, interactions). Clarity may use cookies and other tracking technologies to collect anonymized data on site usage. The data is used solely to improve the usability and performance of our website. Clarity is only activated with your consent via our cookie banner.

b. LinkedIn Insight Tag

We use the LinkedIn Insight Tag to track conversions and measure the effectiveness of our sponsored campaigns. This tag may place cookies if the user has given consent.

c. Google Ads & Google Tag

We use Google tracking tags (Google Ads Conversion and Google Tag Manager) to evaluate the performance of our advertising. These are only activated with your explicit consent via the cookie banner.

You can withdraw your consent or change your cookie preferences at any time via our banner or by contacting us.

7. Cookies and Similar Technologies

Our site uses:

• Functional and analytics cookies (e.g., Microsoft Clarity), subject to your consent
• Marketing cookies only with your consent (LinkedIn, Google)
• A consent manager to let you choose what you accept or reject

8. Data Sharing

We only share your personal data with the following categories of recipients:

• Our technical and hosting providers based in Switzerland
• Our analytics partners (Microsoft Clarity, Google, LinkedIn), only with your consent
• Public authorities in the event of a legal obligation

9. Data Retention

Data collected through our site is retained only for as long as necessary for the purposes described:

• Form data: 3 years after last interaction
• Anonymized technical data: up to 13 months

10. Data Security

Your data is stored in Switzerland on secure servers compliant with ISO 27001 standards. Access is strictly limited to authorized personnel.

11. Your Rights

In accordance with the FADP and the GDPR, you have the following rights:

• Right to access your data
• Right to rectification
• Right to erasure (under conditions)
• Right to restriction or objection to processing
• Right to data portability (upon written request)
• Right to lodge a complaint with the Federal Data Protection Commissioner (CH) or the CNIL (EU)

To exercise your rights: info@colearnis.ch

12. Changes to This Policy

We reserve the right to update this policy at any time to reflect changes in our services or in legal requirements. In the event of significant changes, we will notify you on our website.

Last update: June 10, 2025